There is no fee for inspecting public records; however, the district charges the rate currently allowable by R.C.W. 56.120, as amended, if no calculation is made of the actual cost per page for a standard black and white photocopy of a record selected by the requestor. Before beginning to make copies, the public records officer or designee may require a deposit of up to 10 percent of the estimated costs of copying all the records selected by the requestor.
The public records officer may also require the payment of the remainder of the copying costs before providing all the records, or the payment of the costs of copying an installment before providing that installment. The district will not charge sales tax when it makes copies of records.
Cost for Electronic Records
The cost of electronic copies of records shall be the cost of the electronic media, such as CD, DVD, etc.
Cost of Mailing
The district may also charge actual costs of mailing, including the cost of the shipping container.
Nonstandard Copies
Nonstandard copies including, but not limited to, oversize copies, color copies, engineering drawings, and photographs shall be at cost. If a vendor is used to provide the copies, the actual cost charged by the vendor shall be paid by the requestor and it may be arranged for the requestor to pay the vendor directly. An outside vendor may charge sales tax.
Payment
Payment shall be made by cash, check or money order to the district. No sales tax shall be charged by the district on copies it makes.
Under normal circumstances, public records are available for inspection and copying during normal business hours of the district, Monday through Friday, 8 a.m. to 5 p.m., excluding legal holidays, at 601 North Evergreen Road. Records must be inspected at the offices of the district.
The district finds that maintaining an index of all existing district records would be unduly burdensome and would interfere with the district operations due to the nature of the district’s work, the relatively small number of staff, and the historic organization of the district’s records.
The classification of the district’s documents, the ease of access based on the type of document, and the substantial additional costs to the district’s customers if an extensive cross-reference index was developed, do not justify the implementation of an index system.
Any person wishing to inspect or copy public records of the district should make a request in writing on the district’s request form, or by letter, fax, or email addressed to the public records officer and include the following information:
Name of requestor
Address of requestor
Other contact information, including telephone number and email address
Identification of the public records adequate for the public records officer or designee to locate the records
The date and time of day of the request
The Public Records officer of the district is the General Manager, with the contact information below:
